Scope Creep - Keeping the Enemy at Bay

The Swiss Army pocket knife.  How many tools does one want?  Where do you stop?  The knife does not have a fork or spoon (D-M Commons, Wenger EvoGrip S17, CC BY-SA 3.0)

Scope Creep is a term often used in management to define the continuous growth of a project both in expenditure and time.

This phenomenon can occur when the scope of a project is not properly defined, documented, or controlled. It is generally considered a negative occurrence, to be avoided.  This said, scope creep can add benefits to a project ultimately making the end product far better than otherwise anticipated.

Typically, the scope increase consists of either new products or new features of an already approved product design, without corresponding increases in resources, schedule, or budget. As a result, the individual risks drifting away from the original purpose and scope into unchartered territory. As the scope of a project grows, more tasks must be completed within the budget and schedule originally designed for a smaller set of tasks. Accordingly, scope creep can result in a project overrunning its original budget and schedule.

Guilty as Charged...

Am I guilty of scope creep - a resounding YES.  It can be difficult to maintain your original project scope, no matter how well defined at the onset of the project; new parts, better technology, better methods to accomplish tasks, and experience are all potential budget breakers...

Scope creep has a nasty habit of sneaking up on you unaware - a few dollars here and few dollars there, a yes to this and a yes to that, and before you know it, you are over committed and over budget.  Scope creep rarely is caused by the vendor, it is more the territory of the seller or manufacturer.  Most of us have bought a motor vehicle, and have driven the car home with the addition of a tow bar, roof rack, and high fidelity stereo system - all absolutely essential according to the car salesperson...

Although the simulator will be more feature rich, reliable and aesthetically pleasing, it's important to always keep a firm hand on what your original project lines were, and try not to stray too far from your goals.  There is always something greener on the horizon, and whilst it can be tempting to stray beyond the fence to savour the new grass, always ask yourself - is this going to improve the outcome of what I set out to do and is the extra expense worth the outcome. 

Time, or lack of

A second conundrum that simulator builders often face is time, or lack of. Everyone except the very young and the retired are impacted by time.

Remember, Rome was not built in a day and many simulators can take 3-4 years until reasonably complete. 

Whether we like it or not, the process of research, procuring parts, and construction takes an inordinate amount of time, and if left unchecked will also cost you an inordinate sum of money...

Just a few thoughts to think about.

Purchase Guidelines - Avoid Being Disappointed

737-800 flightdeck (simulator)

Based on feedback from my previous journal post, I decided to write a few lines dealing with what we, as simmers and virtual pilots, should expect from manufacturers and sellers.  This post is more directed to those entering the hobby rather than experienced builders; those that have been in the 'game' long enough already know the 'do's and don'ts'.

In comparison to other more main-stream hobbies, flight simulation is relatively uncommon and specialized, and as with fishing, hiking, dog grooming and gardening, a plethora of companies have sprouted to supply the enthusiast with an assortment of “essential” add ons from panels and quadrants to books and magazines.  Some manufacturers are large companies and others small “one man bands”.

'Caveat Emptor'

It is unfortunate, that even in our small community; all potential buyers must be conversant with the term 'Caveat Emptor' meaning in Latin 'Let the buyer beware'.  Nobody is immune from the unscrupulous seller whose only want is to remove the hard-earned cash from your wallet or pocket book.

Since beginning the development of the B737 simulation two years ago, I have come into contact with many companies and individuals; some respectable, reliable and very honest, and others that live in the silt, that swirls around in the bottom of the barrel.

The small number of 'bottom crawlers' (without being offensive towards trilobites and other invertebrates) include not only those that sell reproduction parts, but also those that sell real secondhand aviation parts.  One seller of real aviation parts lists and shows a picture of one item on his website, however, dispatches a different lower quality item. 

Do you have recourse - NO!   Once you have parted company with your money it is is gone forever...... 

Supply, Demand & Payment

One theme common to many suppliers is the time it takes to supply a customer with their product.  This is especially evident when commissioning manufacturers to produce and supply hardware associated items such as yokes, panels and the like. 

Suppliers always want their money up front and nearly always promise supply forthwith.  Unfortunately, this rarely happens.  Any number of excuses are promulgated: I’m busy, too many orders, lack of staff, waiting on parts, postal service delays, sickness – and the worst of all - no contact despite e-mails being received..

This is not to say that all companies and individuals selling flight simulation products have a poor reputation; this would be incorrect.  There are many sellers that provide first rate service that cannot be bettered.  It is unfortunate that all businesses do not subscribe to this philosophy.

Forums

It is an easy task to “troll” through one of several flight simulation forums and read the common threads evident in many of the posts published by disgruntled customers.  If a common theme is duplicated in several threads, such as: delay, problems, glitches, bad communication or minimal contact, then why expect your experience to be different.

"past experience is a prime indicator to future performance".

Do Not Accept the Risk

I think anyone who has been involved with the industry for any length of time, has a horror story to tell.  

It ceases to amaze me that many potential buyers that have read the threads on the forum and asked the correct questions, still proceed with an order and send full payment to an unscrupulous company or individual.  It is almost as if they want the product so badly that they are happy to accept the risk!  Then, after they have been let-down they post their story to a forum.  

Unfortunately, this behavior only goes to strengthen the resolve of the suppliers that continue to behave in this manner.  If you look at the supplier’s point of view, why should they improve their performance if there is any number of purchasers willing to order and pay for something in advance. 

There is no incentive to change!

The only way the supplier will alter their behavior is if you, the customer, alter your behavior.

I'm not suggesting that a vendor will "run" with your money, but there have been instances of vendors suffering financial problems which culminated in them liquidating their business.  If you have paid in full before production occurs, and a financial problem develops, then retrieving your money will probably be difficult. 

Purchase Guidelines

Before any purchase:

  • Do your research.  Know your product and know what you want for your set-up.

  • Ask others regarding their experiences with a company or individual.

  • Read the forums, learn to use the search functionality on each forum and contact members who use the same item you wish to purchase.

  • Ask on a forum whether a manufacturer is reliable, prompt and does good work.  Building a flight deck is a detail thing; it’s not hammer and nails mentality.  Why employ someone who is not into detail...

  • Try to only pay a deposit, despite being told otherwise. 

  • You are the customer and you have a right (obligation) to ask anything you want of a manufacturer.

  • Secure an accurate time-line in writing to when an item will be supplied.

  • Ask about a return policy should you not be happy with the items purchased.

  • Finally, if the information you are told by several people is identical – then BELIEVE this information and don’t make the purchase. 

Instead, contact the supplier and tell them your concerns and reasons why you will not be buying from them.  Often when you do this, the supplier will alter their behavior to accommodate you.  After all, they want your money!

Guidelines for purchasing real aviation parts

  • If an item looks a bargain it generally is not…..

  • Always check on return policy.

  • Only purchase from E-Bay from sellers with a solid positive feedback rating.

  • Pay via PayPal if possible as PayPal will provide buyer protection.

  • If the advert states "not checked, unsure if working or similar", then expect the item will be broken.

  • Assume nothing.  Assumption is the "Mother" of all ClusterFucks".  A "CluserFuck" is a military word meaning multiple problems (see definition a bottom of page).

  • Pay a little more and purchase ONLY from reputable, reliable and honest dealers.

Have I been caught before – of course!  Will I get caught again – not likely, hopefully not....

Definitions

'CluserFuck' - Military term (mainly American) for an operation in which multiple things have gone wrong. Related to 'SNAFU' (Situation Normal, All Fucked Up") and 'FUBAR' (Fucked Up Beyond All Repair).

In radio communication or polite 'conversation (i.e. with a very senior officer with whom you have no prior experience) the term 'clusterfuck" will often be replaced by the NATO phonetic acronym 'Charlie Foxtrot'.

Research & Development Completed - MIP & Yoke Ordered

R&D mode has taken considerable time with the last two weeks being almost full time.  It takes time to double check everything, scour the Internet, and wait for e-mail replies from various manufacturers.

Starting

Every project must start somewhere and I wanted to use as many OEM components in the build as possible, however, procuring components takes considerable time and I was keen to begin.  Therefore, rather than wait until everything was found, a decision was made to begin the project with a number of reproduction items.  This at least would get the project started, and as OEM components were obtained these would replace reproductions.  It would also enable me to fly the simulator more or less from the beginning of the project.

I researched a number of companies to supply the Main Instrument Panel (MIP) and two companies stood out from the rest, Flight Deck Solutions (FDS) and Fly Engravity. 

Flight Deck Solutions was chosen mainly because of support availability in Melbourne Australia, and a more reasonable Australian to Canadian monetary exchange rate.  Fly Engravity were a very close second, however the Euro is very strong and freight so expensive from Europe, that using this company became financially prohibitive.

In addition to the Main Instrument Panel, FDS will also supply some of the avionics and the avionics software (Sim Avionics). 

ACE Engineering (another Canadian company) will be supplying the reproduction 737 yoke and control column. 

I already am in possession of a the Mode Control Panel (MCP) and EFIS, both manufactured by CP Flight in Italy.  These will eventually be replaced by a more upmarket MCP and EFIS.

I've been told that delivery of the yoke and MIP will be late September (2011).

Now that the main part of the simulator has been ordered, I can begin to widen my search for additional component..

Presently, I'm talking with an individual who has a OEM Boeing 737 throttle for sale.  If negotiations are successful, I hope to purchase this quadrant. 

Update

on 2011-12-01 02:22 by FLAPS 2 APPROACH

Its taken some time, since my August order, to receive notification that the MIP I have ordered from Flight Deck Solutions is "almost" ready.  I've been told it will ship late this week so it should be in Australia by December 22 (2011).  Once the MIP has arrived, it will allow me to begin to develop the simulator.

Update

on 2011-12-07 11:25 by FLAPS 2 APPROACH

At last I've been told that the MIP I ordered from Flight Deck Solutions (FDS) in Canada has been completed.  The MIP is currently on the way to Australia via DHL air cargo.  It's been a long wait and I hope the product has been worth the lengthy waiting time.